Financial Aid Menu

Policies

There are a number of rules and regulations when it comes to Financial Aid. It is essential for students and their families to know and stay up to date with all Financial Aid policies.

Rules and Regulations

Financial Aid Guide

The Financial Aid Guide is one comprehensive source for financial aid information. It contains detailed information regarding a student’s financial aid eligibility and is an important tool in ensuring students are aware of their rights and responsibilities as a financial aid recipient.

Financial Aid Guide

Disbursement Policy

The Financial Aid Office uses the following disbursement policy for student financial aid each semester of the academic aid year.

For traditional students whose courses begin with the start of the semester, loan disbursement begins no sooner than the 3rd full week of the semester with grant disbursement in the 4th week.

For students taking all late-start courses, disbursement of their financial aid (loans/grants) occurs no later than 14 days after the first day of class for which the student has demonstrated attendance. If a student has not started their courses by the time that the disbursement process commences during the third week of the semester, they are considered a late-start.

Census Date

The Census Date at NTC is the 14th day of the semester, including weekends. At this point in the semester, credit hours are “locked” and financial aid for the term is adjusted to reflect the student’s enrolled credits. If a student is on a waitlist for a class, then they must be removed from the waitlist and enrolled in that class before the Census Date in order to receive financial aid for the class.

Financial aid awards for late-start students are based on the number of credits a student has on the initial day the student enrolled in classes.

Virtual College students are excluded from the Census Date due to their ability to start anytime. However, courses that are dropped by a student (withdrawal) or instructor (F grade) prior to the census date for a semester are not included in a student’s course load when determining grant and loan eligibility.

Repeating Coursework Policy

Students should be aware that, for federal financial aid purposes, an institution can pay a student for only one retake of a previously passed course or its equivalent. This means that once a student has passed a particular course, Financial Aid can count that student as being enrolled in that course only one more time for federal aid purposes.

Special Circumstances

If the FAFSA does not adequately reflect your current situation or your financial circumstances have changed since you submitted the FAFSA, you may request a reevaluation of your financial aid eligibility. The Financial Aid Office has been given the authority through "Professional Judgment" to take some circumstances into account.

Special circumstances can refer to any financial situation that is not considered in the application process.

The following list includes common special circumstances in which professional judgment may apply:

  • One-time reduction in income such as a one-time IRA withdrawal
  • Loss or reduction of employment, wages, or unemployment compensation
  • One-time payment received
  • Exceptional medical and/or dental expenses
  • Divorce or separation that occurred after taxes were filed
  • Death of a parent or spouse which occurred after the FAFSA was filed
  • Marriage (if married between the date the FAFSA was filed and Dec 31 of the same year)
  • Please note that the financial aid office is not limited to these circumstances, nor are we required to use professional judgment for these circumstances.

    If you and/or your family need to request a financial aid reevaluation, please contact the Financial Aid Office by email at financialaid@ntc.edu. You will be asked to complete the Professional Judgment Request Due to Special Circumstances form, which becomes available on October 1.

Financial Aid Disbursement

Your financial aid disbursement dates can differ depending on your enrollment status. Students who start classes partway through the semester and Virtual College students follow different processes than students on the traditional semester schedule.

All Students

Loans for each semester are disbursed twice, with half being distributed at the beginning of the semester and the remainder being released after the midpoint of the semester. If you drop below half-time enrollment (fewer than six credits) before the midpoint, the second half of your student loans will be cancelled.

Please note that if you have a Federal student loan balance of $0 you are considered to be a first-time borrower. NTC is required to disburse loans to first-time borrowers no earlier than 30 days after the start of classes, meaning your timeline for receiving funds may differ from standard distribution dates.

Late Start Students

Financial aid awards for Late Start students are based on the number of credits you have on the initial day you enroll in classes. Because of this, even if you add classes to your schedule at any point moving forward, your financial aid award will still be based upon the number of credits you signed up for on your initial day of enrollment. Funds are disbursed no later than 14 days after your first scheduled day of classes.

Virtual College Students

Disbursement for all types of aid will begin 30 days after your start date, provided that academic activity has been confirmed in your online courses. Pending aid will be reduced prior to disbursement for any class that has an NS (No Show) or F grades entered due to a lack of activity.

Additional Policy Information

For information on NTC Financial Aid Policies, which is required reading for all students receiving financial aid, please refer to the following: