Our Conference Services Team offers comprehensive event planning and management services tailored to meet your unique needs. We provide high-end technology in event spaces, including virtual and hybrid options, ensuring a seamless and innovative experience to make your event a success.
Pre-Event Planning
- Conference room availability on campus for planning meetings
- Event consultation with tour of space
- Develop planning timeline, objectives, and goals
- Apply for CEUs from licensing body, when appropriate
Budget Development & Fiscal Agency
- Assist committee with budget development
- Serve as a fiscal agent for conference-related expenses
- Collect registration revenue and pay conference expenses
Marketing Services
- Event website creation
- Development and dispersal of email promotion and custom flyers
- Social media advertising
Presenter Arrangements
- Manage “Call for Presentations” (includes marketing, mailings, database development, and acceptance/denial notifications)
- Prepare presenter contracts including speaker fees, travel, audio-visual needs, etc.
- Compile requested presenter vitae, session description, introduction information and photograph
- Issue speaker checks
- Make travel and lodging arrangements
- Coordinate duplication of presenters' handouts
- Serve as a main contact and information resource for presenters
Registration Services
- Online registration system with payment processing including refunds
- Support different registration fee levels, i.e. membership or early bird rates
- Support group registration and employer billing
- Customer service for attendee registration questions and adjustments
Day Of Event Management
- On-site staffing including registration check-in
- Coordinate facilities setup requests and catering services
- Coordinate IT support including pre-event testing, A/V equipment needs, and day of IT staffing as needed
- Event signage
- Prepare attendee materials including name tags
- Certificate of attendance (printed or via PDF)
Virtual Event Options
- Zoom Meeting and Webinar licensing
- Event modalities including hybrid livestreaming and recording
- Facilitate virtual communications, presenter slides, and Q&A
Exhibitors
- Serve as liaison between event planning committee and vendors/exhibitors
- Coordinate and communicate event details with exhibitors and facility staff
- Process registrations and collect payments
- Create nametags for exhibitors and sponsors
Post-Event Analysis & Evaluation
- Create and collect event survey feedback and deliver in report to planning committee
- Attend post-conference or event meeting with new ideas and suggestions for improvement
- Generate final financial and registration reports
Event Room Technology
All rooms are equipped with:
- Free wireless internet
- Computer and display or projector
- Mounted cameras for virtual/hybrid/recorded presentations
- Audio equipment including speakers and microphone
- Presentation clicker
- HDMI and USB-C laptop connectors
Additional Services & Policies
Catering
Catering
Catering services are available for conference events from NTC’s catering provider, Canteen Dining, and managed by our event staff.
Parking
Parking
Conference guests are welcome to park within the marked stalls in all parking lots on campus at no cost. Handicap and motorcycle parking are available in each lot.
Event Services Policies
Event Services Policies
Facility Use for Northcentral Technical College (NTC) will be available to those organizations within the District that are aligned with the overall mission of the college and do not interfere with the District’s operations.
Continuing Education Units (CEUs)
Continuing Education Units (CEUs)
As an accredited college in the state of Wisconsin, NTC is an approved provider of Continuing Education Units for professional development and continuing education hours.