There are a number of rules and regulations when it comes to Financial Aid. It is essential for students and their families to know and stay up to date with all Financial Aid policies.

Rules and Regulations

Financial Aid Guide

The Financial Aid Guide is one comprehensive source for financial aid information. It contains detailed information regarding a student’s financial aid eligibility and is an important tool in ensuring students are aware of their rights and responsibilities as a financial aid recipient.

Financial Aid Guide 

Pell Recalculation Date

Applies to all students regardless of course format.

Financial aid funding and payment is based on the number of enrolled credits on the Pell Recalculation Date (PRC, formerly referred to as Census Date). The PRC at NTC is the 14th day of the semester, including weekends. At this point in the semester, credit hours are “locked” and financial aid for the term is adjusted to reflect the student’s official enrolled credits. If a student is on a waitlist for a class, then they must be removed from the waitlist and enrolled in that class before the PRC in order to receive financial aid for the class. Courses that are dropped by a student (withdrawal) or instructor (F grade) prior to the PRC for a semester are not included in a student’s course load when determining grant and loan eligibility.

Financial aid offers for late-start students are based on the number of credits a student has on the initial day the student enrolled in classes.

Repeating Coursework Policy

Students should be aware that, for federal financial aid purposes, an institution can pay a student for only one retake of a previously passed course or its equivalent. This means that once a student has passed a particular course, Financial Aid can count that student as being enrolled in that course only one more time for federal aid purposes.

Special Circumstances

If the FAFSA does not adequately reflect your current situation or your financial circumstances have changed since you submitted the FAFSA, you may request a reevaluation of your financial aid eligibility. The Financial Aid Office has been given the authority through "Professional Judgment" to take some circumstances into account.

Special circumstances can refer to any financial situation that is not considered in the application process.

The following list includes common special circumstances in which professional judgment may apply:

Please note that the financial aid office is not limited to these circumstances, nor are we required to use professional judgment for these circumstances.

If you and/or your family need to request a financial aid reevaluation, please contact the Financial Aid Office by email at You will be asked to complete the Professional Judgment Request Due to Special Circumstances form, which becomes available on October 1.

  • One-time reduction in income such as a one-time IRA withdrawal
  • Loss or reduction of employment, wages, or unemployment compensation
  • One-time payment received
  • Exceptional medical and/or dental expenses
  • Divorce or separation that occurred after taxes were filed
  • Death of a parent or spouse which occurred after the FAFSA was filed
  • Marriage (if married between the date the FAFSA was filed and Dec 31 of the same year)

Financial Aid Disbursement Policy

Your financial aid disbursement dates can differ depending on your enrollment status. Students who start classes partway through the semester and Virtual College students follow different processes than students on the traditional semester schedule.

All Students

Loans for each semester are disbursed twice, with half being distributed at the beginning of the semester and the remainder being released after the midpoint of the semester. If you drop below half-time enrollment (fewer than six credits) before the midpoint, the second half of your student loans will be cancelled.

Please note that if you have a Federal student loan balance of $0 you are considered to be a first-time borrower. NTC is required to disburse loans to first-time borrowers no earlier than 30 days after the start of classes, meaning your timeline for receiving funds may differ from standard distribution dates.

Late Start Students

Financial aid awards for Late Start students are based on the number of credits you have on the initial day you enroll in classes. Because of this, even if you add classes to your schedule at any point moving forward, your financial aid award will still be based upon the number of credits you signed up for on your initial day of enrollment. Funds are disbursed no later than 14 days after your first scheduled day of classes.

Additional Policy Information

For information on NTC Financial Aid Policies, which is required reading for all students receiving financial aid, please refer to the following:

Federal Funds Return Policy

Federal law specifies how a school determines the amount of federal financial aid students have earned and how much must be repaid to the federal aid programs when the student withdraws from school during the semester.

The policy, in its entirety can be found by clicking here:  Federal Funds Return Policy

Satisfactory Academic Progress (SAP)

Federal regulations require all schools participating in Title IV federal financial aid programs to have a Satisfactory Academic Progress (SAP) policy.  Title IV financial aid programs include: Pell Grant, Supplemental Education Opportunity Grant (SEOG), Federal Direct Subsidized Loan, Federal Direct Unsubsidized Loan, PLUS Loan, and Work‐Study. The requirements of this policy apply to all students as one determinant of eligibility for financial aid.

The policy, in its entirety can be found by clicking here:  Satisfactory Academic Progress (SAP)

Unusual Enrollment History (UEH)

The U.S. Department of Education has established new regulations to prevent fraud and abuse in the Federal Pell Grant Program by identifying students with unusual enrollment histories. Some students who have an unusual enrollment history (UEH)have legitimate reasons for their enrollment at multiple institutions. However, such an enrollment history requires our office to review your file in order to determine future federal financial aid eligibility.

The policy, in its entirety can be found by clicking here:  Unusual Enrollment History (UEH)

Refund Distribution

View the order in which the NTC Financial Aid Office would return funding to the source if it is required.

The policy, in its entirety can be found by clicking here:  Refund Distribution

NTC Information on College Navigator

The Department of Education is required to post 26 items on the College Navigator website for each institution, including a link to the institution's website that provides “in an easily accessible manner”

  • student activities offered by the institution;
  • services offered by the institution for individuals with disabilities;
  • career and placement services offered to students during and after enrollment;
  • policies of the institution related to transfer of credit from other institutions.

Drug Convictions and Financial Aid Eligibility

Drug convictions may impact your eligibility. Students convicted of drug offenses committed while receiving Federal Financial Aid may be ineligible for federal financial aid for one or more years from the date of conviction. A federal or state drug conviction can disqualify a student from receiving federal financial aid which includes grants, loans and work-study. Convictions apply if they were for an offense that occurred during a period of enrollment for which the student was receiving Title IV federal financial aid. Convictions do not count if the offense did not occur during such a period. A conviction that was reversed, set aside, or removed from the student’s record does not disqualify federal financial aid eligibility. In addition, a conviction received when the student was a juvenile does not apply, unless that student was tried as an adult.

The following outlines the periods of ineligibility for FSA funds, depending on whether the conviction was for the sale or possession and whether the student had previous offenses.  (A conviction for sale of drugs includes convictions for conspiring to sell drugs.)

Possession of Illegal Drugs:

  • First Offense: 1 year from the date of conviction
  • Second Offense: 2 years from the date of conviction
  • Third and Subsequent Offenses: Indefinite ineligibility from the date of conviction

Sale of Illegal Drugs:

  • First Offense: 2 years from the date of conviction
  • Second and Subsequent Offenses: Indefinite ineligibility from the date of conviction

*If a student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period.